CIBSE NEWS | CIBSE AGM DRAFT MINUTES FOR CIBSE ANNUAL GENERAL MEETING The Annual General Meeting (AGM) of the CIBSE was held on 5 May 2022. The AGM was conducted as a hybrid model, with participants both in-person and online via Teams. Kevin Kelly, CIBSE President 2021-2022, chaired the meeting. Chief executive Ruth Carter read the Notice of Order convening the meeting. The minutes of the 44th AGM of CIBSE, held on 6 May 2021 and published in the August 2021 issue of CIBSE Journal, were accepted as a correct record of the meeting. A small addition referring to related party transactions was accepted. Actions arising from the minutes: 1. A suggestion that a further breakdown of regions, societies, networks, and groups and their respective funding be provided in a Journal article. This was considered, but couldnt be provided in sufficient context to give rise to an appropriate article for CIBSE Journal. 2. Names of proposed auditors will be included in the Calling Notice henceforth. ANNUAL REPORT AND FINANCIAL STATEMENTS Kevin Kelly provided an overview of the 2021 Annual Report, underlining the significant surplus enjoyed this year thanks to the outstanding performance of volunteers and amidst the challenges of a global pandemic. The report reflects on the highlights of the year, emphasises the Institutions values, and celebrates the work of Members, Societies, and Special Interest Groups. CIBSEs work with the Royal Academy of Engineering, its 5th edition of ventilation guidance, and its numerous contributions to government advisory groups were all recognised. The priority of building safety was reinforced as a critical challenge in the wake of Grenfell. CIBSE has been instrumental in raising public safety standards in the industry. Upgrading the UKs Building Regulations is an ongoing effort for CIBSE with the updates to Part L (Conservation of fuel and power) and Part F (Ventilation), and the newly added Part O (Overheating) and Part S (Electric Vehicle Charging). Improving building performance has been at the forefront of CIBSEs work and the 14 August 2022 www.cibsejournal.com CIBSE Building Performance Awards showcased a breadth of industry achievements and innovative approaches. CIBSE is deeply involved in the transition to Net Zero by 2050, updating its Climate Action Plan. It also played an essential role in the development of the CIC Carbon Zero Climate Action Plan. To support the broader industry in reducing emissions, CIBSE launched a calculation methodology for GHG emissions TM65: Embodied carbon in building services. A new nominations review process was launched to improve transparency and enhance diversity among nominated candidates. As a result, CIBSE received a record number of high-quality applications. Some of the talented candidates who didnt make it through the process were sought out for other roles. The Diversity and Inclusion Committee was rebooted and has engaged with WiBSE (Women in Building Services Engineering) to improve liaison. The new committee will be a standing committee of the Board and will set overall policy and direction for CIBSE and oversee the work of four panels representing four minority groups. The immense talent represented in CIBSEs Young Engineers Awards reassured us of the promising outlook for the future. The Apprentice of the Year Award was extended in 2021 from one to two categories covering technician and degree apprentices, allowing for greater recognition of this key route into the industry and a greater diversity of skills and applicants. The Annual Report is available at www.cibse.org/annualreport. Adrian Catchpole, CIBSEs honorary treasurer, introduced this years Audit Report and outlined changes. BDO was approved to be CIBSEs auditor at the last AGM. However, having arrived at an impasse regarding fees, BDO and CIBSE jointly decided that the former will step down from this role. The Board issued a tender to fill the resultant vacancy and appointed Crowe U.K. LLP as temporary auditors. The Board has since observed improvements to the audit process and client reporting. Julia Poulter, Statutory Auditor at Crowe, presented the Auditors Report on CIBSEs consolidated financial statements, its parent charity, and its subsidiaries for the year ended 31 December 2021. The financial statements were found to provide a true and fair view of the state of the Group and the parent charitys affairs and of the incoming resources and application of resources (including its income and expenditure) for the year, and had been prepared in accordance with the UKs accepted accounting practices and requirements under the Charities Act 2011. Adrian Catchpole then reported on the 2021 Financial Statements, emphasising that CIBSE has a strong set of accounts despite ongoing challenges due to the pandemic. Catchpole commended the staffs pursuit of savings and initiatives to improve the business. The overall Group income rose from 6.117m in 2020 to 6.891m in 2021. Trading subsidiaries (Services, Certification and Hong Kong) witnessed an increase of 380k. Investment income (Interest and Dividends) is the only category that saw a minor dip from 64k to 63k. Income from membership subscriptions was up by 137k despite the freeze on the increase to subscriptions in 2021. Fees collected for The report reflects on the highlights of the year and celebrates the work of Members, Societies and SIGs